We're hiring

Facilities Manager

Up to £25k per annum

About Waterstons

We’re on a mission to help our customers build a better business. We have offices in the UK and Australia as well as a team of people who work across the globe to provide unique business solutions, service and support that directly adds value to our client’s business.

This is a fantastic time to join us as we’re growing internationally and on the lookout for amazing individuals who are committed to our values-based approach and want to develop and prosper in a people first organisation. We're an equal opportunities employer and we’re committed to ensuring diversity and inclusivity.

About the Facilities Manager requirements:

We’re looking for the right person, not a specific background. You will have a love of people and a creative, problem-solving mindset with a desire to grow with us.

We do have some specific skills and experience that we are looking for:

  • A minimum of two years experience in a similar role
  • Must have working knowledge of UK fire and H&S regulations
  • Experience within a technology or professional services environment is desirable

You will build relationships with people across the business and act as their trusted advisor in your area of responsibility.

If you enjoy a varied environment, sharing your knowledge and experience to support your colleagues, then we want to hear from you.

We offer careers, not jobs and it is up to you where your career with Waterstons might take you.

This role is Durham based as the largest office location with responsibilities spanning all UK facilities. We utilise technology such that only periodic physical visits to Glasgow (West Regent Street) and London offices (West Smithfield) are expected.

Responsibilities for the Facilities Manager:

You’ll be passionate, pragmatic and ready for a new challenge. It is far from your average job and you will be enabling our people to work with a variety of clients across the UK and beyond.

The role will involve ensuring the proactive upkeep of our offices. This includes working with colleagues, Landlords and managing third-party contractors to ensure the upkeep of the buildings.

We have recently worked with an external HSE consultant to provide a gap analysis and action recommendations. Having progressed with key actions providing us with foundations and business wide engagement, we now require the day-to-day responsibility for fire and health & safety measures to reside with a proactive office/facilities manager. You will have a commercial awareness managing estates costs and investment ensuring the businesses are compliant with all UK regulations. The ideal candidate will have working knowledge of UK fire and H&S Regulations.

Key responsibilities:

  • Working with functional and regional teams to ensure the smooth and effective running of the offices.
  • Line manage and provide day-to-day support for part time Office Assistant to maintain high standards of presentation and cleanliness at the offices; making sure they are safe and presentable at all times.
  • Responsibility for front of house, providing support and cover including triaging phone calls and greeting face to face visitors
  • Provide onsite client event management facilities support, enabling our consultants to engage and host client events in our office locations.
  • Oversee building management and maintenance with responsibility for buildings including making improvements, liaising with landlords and booking in third party contractors where necessary.
  • Be the point of contact for all third contractors and suppliers (including office cleaning services), managing costs and negotiating estimates to ensure the best prices.
  • Ownership and ongoing improvement of Health & Safety polices, risk assessments and training materials such that UK Health & Safety Regulations are upheld and exceeded where appropriate.
  • Ensure Covid Secure working regulations and controls are upheld at all locations
  • Ensure risk assessments, maintenance and third party contract arrangements are reviewed periodically.
  • Ensure the correct numbers of staff are First Aid and Fire Marshal trained as required by law
  • Ensure Fire Safety Regulations are met by maintaining contracts with existing suppliers for all locations for fire alarm testing, fire equipment maintenance, sprinklers and emergency lighting.
  • Manage the facilities contract renewals working closely with our purchasing team and brokers to ensure costs are reasonable

We're Different

We’re on a mission to help our customers build a better business. We have offices in the UK and Australia as well as a team of people who work across the globe to provide unique business solutions, service and support that directly adds value to our client’s business.

Speak to our people anywhere in the world and you will get a feel for our culture; the buzz of people who are doing work they’re passionate about and choosing their path. There’s no corporate mould to fit and hierarchy doesn’t get in the way. Everybody contributes and has the chance to get involved. We’re always looking for people to join us who are excited by unfamiliar challenges and enjoy collaborating with others. Our culture and values are fundamental to us and they inform and influence everything we do. Our people are empowered to make their own decisions and we’ll support where you need it.

We’re growing and you’ll find interesting people who measure success by what gets accomplished, not how many hours are worked. Your wellbeing is important to us and we believe family comes first. At Waterstons, we are committed to diversity and inclusion. We have a working group who are helping to raise the profile of equality, diversity and inclusion both internally and externally and we encourage applications from everyone. We’re community minded and work with local and national charities and initiatives to support and give back. We’re not perfect though and are always looking to see how we can develop our approach.

That’s why we’ve been awarded Gold Investors in People for a fourth consecutive time.

The Perks

As well as offering a competitive salary, we also have an attractive benefits package including:

  • A healthy work life balance with flexible and agile working being the norm
  • Unlimited holiday allowance
  • Room to grow with supported development opportunities and sponsored training
  • Enhanced family policies
  • If you ever need it; company sick pay and life assurance
  • Supported wellbeing with regular initiatives, an employee assistance programme and private medical insurance
  • Company profit share scheme and purchase of shares available
  • Flexible benefits such as a dental scheme, eye care support, season ticket loan and cycle to work

Our Recruitment Process

We want to support all candidates to shine. Please tell us what you need to make this possible. We'll do all we can to make any adjustments that work for you.

Once you’ve applied, we'll be in touch to let you know whether we would like to progress your application. Initially, we'll usually arrange a telephone conversation which will help us both assess if we’re a good fit for each other.

From there we'll arrange an interview which will cover both personal skills and professional abilities. We want to make sure you have a great experience with us, no matter the outcome, so are keen to hear what you think of us too.

Reference Number: 03/2021

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